Here are some important things you need to know in order to receive your benefits, and to keep on track as much as possible. It is important for you to be in contact with the Veterans Education Benefits Office for any quarter in which you want to receive benefits.
Prior to the beginning of each quarter, you may need to provide a copy of your class schedule and advisor approval to the Veterans Education Benefits Office. You may do this by downloading the Enrollment Certification Request form, complete it, have it signed by your advisor, then return it to the Veterans Education Benefits Office.
Students on Active Duty
Each quarter that you are enrolled while also on active duty, you must sign up with the Veterans Education Benefits Office after your class registration is final. Bring your photo identification with you when you come to our office so we can complete the enrollment process.
VA Credit Evaluation
If you have declared a major or have earned 90 or more credits, you must submit a Credit Evaluation form signed by your departmental advisor.
If you have declared a major or have earned 90 or more credits, you must submit an Enrollment Certification Request form signed by your departmental advisor each quarter. If this is not turned in to the Veterans Education Benefits Office, your enrollment cannot be certified and you will not receive benefits for the quarter.
Verify Your Enrollment
Chapter 30, and 1606 recipients are required to contact the VA on the last day of each month to verify enrollment. If you forget to call, your payment will be held until you call the VA. When you are verifying your enrollment, if the number of credits or enrollment status is incorrect, contact the Veterans Education Benefits Office with the correct information. Do not try to correct it through the VA website.
- To verify by phone: 1-877-823-2378
- To verify online: WAVE system
The monthly verification of enrollment is not required for Chapter 33 and Chapter 35 recipients at this time.
Changes to Your Enrollment Status
You must contact the Veterans Education Benefits Office if you make changes to your class schedule. They can help you determine if and how the change will impact your benefits for the quarter.
If you change your schedule, contact the Veterans Education Benefits Office. Depending on your enrollment status, you may need to bring in a revised class schedule that has been signed by your advisor. Failure to do this may result in your not receiving the maximum benefit you are entitled to.
Dropping Classes or Withdrawing
If you drop a course or need to withdraw from school after the drop period contact the Veterans Education Benefits Office as soon as possible. The VA may reduce your benefits retroactively to the beginning of the quarter unless there are mitigating circumstances. The VA will automatically grant a 6-Credit Hour Exclusion the first time mitigating circumstances are involved. This one-time exclusion cannot be granted if you complete the quarter and receive a non-punitive grade.
Mitigating circumstances are circumstances beyond your control that prevent you from continuing in school or that cause you to reduce the number of credits that you are enrolled in.
Examples of mitigating circumstances include:
- An illness or injury afflicting you during the enrollment period
- An illness or death in your immediate family
- An unavoidable change in your conditions of employment
- Unanticipated active duty military service, including training
- Immediate family or financial obligations beyond your control that require you to suspend pursuit of your education to gain employment
If you need to withdraw completely and will complete a Hardship Withdrawal with the Registrar’s Office, let the Veterans Education Benefits Office know so they can report it to the VA. The VA tends to waive a debt if a Hardship Withdrawal is granted by the UW. Hardship withdrawals are granted for documented emergencies, such as an automobile accident, severe illness, or other extenuating circumstances beyond your control.
If you need to withdraw as you are called to active duty, bring a copy of your orders to the Veterans Education Benefits Office so they can be forwarded to the VA. For more information regarding military withdrawal policies see the Registrar’s website.
Courses that are failed or for which the grade does not meet minimum requirements for graduation may be certified for VA purposes if they are repeated. If you repeat a course, you will need to have a course repeat form signed by your departmental or undergraduate advisor. If the advisor will not sign the repeat form, the VA will not pay for the course.
If you are pursuing a bachelor’s degree, you are expected to make satisfactory progress toward attaining the degree. In addition you are expected to enter a major and graduate after completion of a reasonable number of credits.
The VA will pay for an additional two quarters of coursework beyond what is required for your major. To receive the additional benefits, you must have an extension of date of graduation form completed and signed by your departmental advisor.
Students are placed on academic probation at the end of any quarter – except for the first quarter at the UW, in which their cumulative GPA is below 2.0. Students on probation will be dropped the following quarter unless their quarter GPA is at least 2.5 or their cumulative GPA is 2.0 or higher.
The VA pays for 0.0 grades. They also will pay for I or incomplete grades, but for undergraduates only. The VA will not pay for X, NS, Audit or NC grades.
If you are non-matriculated (not yet degree-seeking), you will need to complete a non-matriculated form to be signed by your advisor. Please contact the Veterans Education Benefits Office for complete details of this process.
Taking Classes at Another School
If you decide to take classes at another school, contact the Veterans Education Benefits Office for complete details of this process.