Childcare Assistance Program

Application Process

You need to complete the 2018-2019 FAFSA or WASFA. If you are an international student, you need to complete the 2018-2019 International Student Financial Statement (pdf) and submit a copy of your I-20.

Each quarter you need to apply by submitting the Childcare Assistance Application as well as the Childcare Assistance Enrollment Information. If you meet the eligibility requirements below and if we have remaining funding you will be awarded Childcare Assistance.

Students receiving funding from the Childcare Assistance Program must complete a Cost Verification Form (pdf) signed by the student and the childcare provider and provide verification of childcare payments. During the year, those receiving funds will be notified when the form is available and the required deadline to submit the form and documentation.

The application for each respective quarter will be available as follows:

Quarter Application Available Months Covered Application
Summer Coming Soon – August 22 July, August, September  Closed
Autumn August 22 – November 15 October, November, December  Closed
Winter November 15 – February 15 January, February, March  Closed
Spring February 15 – May 22 April, May, June Open Application

Eligibility Requirements:

  • enrolled at UW Seattle Campus
  • must be legal, physical, custodial parent of child
  • meet low income limitations
  • must pay Service and Activities fee any quarter receiving subsidy
  • must use Department of Early Learning (DEL) licensed provider not related by blood or marriage to student

Low Income Limitations

Funding for the Childcare Assistance Program is limited to lower income student parents. Your eligibility will be determined by the Office of Student Financial Aid based on your FAFSA or your International Student Financial Statement and I-20 forms.

Funding is awarded on a quarterly basis with available funds. Beginning with the 2016-2017 year the federally calculated EFC (Expected Family Contribution) from students’ completed FAFSA forms are used in determining a student’s resources. EFC’s are calculated from the information provided on the International Student Financial Statement Form for International Students. We continue to re-assess and evaluate our funding levels throughout the quarter trying to meet the needs of as many student parents as we are able.

2018-2019 Childcare Grant Award Amounts

The amount of childcare assistance is determined by the ages(s) of your children and your enrollment status. Below you will find the maximum amounts awarded. Adjustments may be made if a you do not have your child in care for a month or part of a month or if you are receiving outside childcare funding or if your actual childcare costs are lower than the grant amounts listed below.

Full-time (graduate students 6 credits or more, undergraduate students 7 credits or more)

Ages Maximum Monthly Amount Maximum Quarterly Amount
Infants (birth – 12 months) $600 per month $1,800 per quarter
Toddlers (1 – 3 years old) $500 per month $1,500 per quarter
Preschoolers (3 – 6 years old) $400 per month $1,200 per quarter
School Age (7 – 12 years old) $150 per month $450 per quarter

Part-time (graduate students 5 credits or less, undergraduate students 6 credits or less)

Ages Maximum Monthly Amount Maximum Quarterly Amount
Infants (birth – 12 months) $300 per month $900 per quarter
Toddlers (1 – 3 years old) $250 per month $750 per quarter
Preschoolers (3 – 6 years old) $200 per month $600 per quarter
School Age (7 – 12 years old) $75 per month $225 per quarter

Disbursement

Funds are disbursed to students via direct deposit through the UW student account system beginning one week prior to the first day of the quarter (except for Summer quarter). Summer quarter funds will be disbursed after July 1st. The funds will be available provided all necessary forms have been properly completed and submitted to the office.

The Childcare Assistance Program covers 3 full calendar months each quarter, regardless of the first/last day of the academic quarter, if childcare costs were accrued.

Sign up for direct deposit through your Financial Aid Status under Student Finances in MyUW. This direct deposit is separate from any direct deposit you might have set up with UW Payroll.

Please note: it takes 2-3 business days for the funds to arrive in the student’s bank account. If direct deposit is not set up, a check will be mailed to the student’s local address.

Confidentiality

Information regarding the amount of your funding or disbursement of your funds will not be released to anyone other than the awarded student unless a yearly authorization for information release is completed on-line with the Office of Student Financial Aid (Direct deposit and information release can be set up on-line through your Student Personal Service via MyUW.

Tax Information

Money received through the Childcare Assistance Program may be considered taxable income and will be listed on your 1098T form.

International Students: If you are receiving additional Grant or Fellowship funding, that combined with your Childcare Grant exceeds your tuition charge you may be subject to a 14% tax on the amount that exceeds tuition. Please review tax information regarding “ Foreign person’s U.S. Source income” IRS’s website.

Please note: we are not trained to advise on tax laws. Please contact a tax advisor for their instructions in utilizing the information on the 1042S when filing your taxes and for U.S. income for Foreign Persons.